Practice management software for UK therapists
Your whole therapy practice, in one place. Manage clients, notes, outcome measures, calendar, invoices, finance and CPD in one secure app designed for UK private practice.
No credit card required. Set up in under 5 minutes.
Built for UK therapistsGDPR-firstUK/EU hostedCORE-10, PHQ-9, GAD-7, WSAS built inPasskey 2FA
You didn't train as a therapist to spend your evenings on admin.
If your practice runs on a patchwork of notebooks, Word documents, Google Sheets, a separate calendar app, and a spreadsheet you haven't updated since March — you're not alone. Most therapists are stitching it all together, and it works — until a client asks for their records, or HMRC wants your numbers, or you realise at 10pm on a Sunday that you forgot to send three invoices.
Sessionly replaces the patchwork. One secure app for your client records, session notes, outcome measures, diary, invoices, finances, CPD hours and documents — designed around how UK therapists actually work, not how software companies think you should.
Everything you need to run your practice.
Six core areas, one app — built from the ground up for UK private practice.
Session notes & process notes
Structured notes with SOAP, DAP or free-form templates, plus optional AI structuring.
Learn more →Outcome measures
CORE-10, PHQ-9, GAD-7, WSAS and WEMWBS with real scoring, risk flags, and progress charts.
Learn more →Calendar & client self-booking
Calendar with optional client self-booking. Plus shared calendars for managing rooms, holidays and team availability in one overlaid view.
Learn more →Invoicing & finance
Auto-generate invoices from your calendar. Track income, expenses, and receipts for an accountant-ready export at tax time.
Learn more →CPD & supervision tracking
Log CPD and supervision hours as you go. See your progress against BACP requirements at a glance.
Learn more →For agencies & small teams
Leadership dashboard, outcome-measure compliance, note governance and secure two-code client records.
Learn more →One dashboard. Your whole practice.
BACP-Aligned Therapy Notes Software for UK Therapists
Session notes and process notes sit in clearly separate fields inside our secure system. Your factual clinical record stays distinct from your private reflections, exactly as your training and BACP guidance intend.
Whether you prefer SOAP notes, DAP notes, or free-form templates, our counselling software adapts to your workflow. You can dictate after a session and let our secure AI structure your clinical notes for you. Built-in auto-save means you never lose work, and the version history keeps a full audit trail of every edit for your peace of mind.
To give you the full clinical picture, outcome measure scores — including CORE-10, PHQ-9, and GAD-7 — sit directly alongside each client's notes. You can easily track clinical progress in context without ever switching between screens.
Stop losing hours a month to admin
Auto-generate invoices from your calendar — no manual entry, no forgotten sessions. Automatic reminders chase up unpaid invoices so you don't have to.
Track income and expenses against HMRC self-assessment categories. Export an accountant-ready spreadsheet at year end. Upload receipts as you go and stop dreading January.
Your clients' privacy is built into every layer.
Sessionly was designed GDPR-first, not bolted on afterwards.
GDPR-first design
A two-code system separates admin records from clinical notes. Client names are AES-256 encrypted. Every action is recorded in a full audit trail. Even if admin data were ever disclosed, your clinical notes stay protected.
UK/EU hosted
Everything is hosted on UK/EU servers in the London region. Your data never leaves the jurisdiction — no US transfers, no adequacy-decision grey areas.
BACP-aligned retention
Sessionly follows BACP guidance on 7-year record retention, with configurable policies so you stay compliant without thinking about it. Passkey 2FA and automatic session locking protect every login.
Running a CIC, small therapy agency, or supervision group?
Sessionly gives Leadership Teams full oversight with clinical governance built in — not bolted on. Manage your therapists, track outcome measure compliance across the team, and maintain proper two-code record separation. Up to 25 therapists.
Learn more about Sessionly for agencies →Simple, transparent pricing.
One plan per practice type. No hidden fees.
Private Practitioner
For individual therapists
or £109/year — save 17%
- Unlimited clients and notes
- Full client journey from enquiry to ending
- Session notes with AI structuring
- CORE-10, PHQ-9, GAD-7, WSAS and WEMWBS
- Weekly diary with client self-booking
- Auto-invoicing and expense tracking
- CPD and supervision hour tracking
- Forms, documents and signed agreements
- Appointment and invoice reminders
- Your logo and brand colour
Agency
Up to 25 therapists
or £399/year — save 17%
Everything in Private Practitioner, plus:
- Leadership Team dashboard
- Therapist management and allocation
- Outcome measure compliance reporting
- Two-code clinical governance
- Note governance with version history
- Assessment workflow with assessor assignment
- Client reassignment between therapists
14-day free trial. No card required. See full pricing →
Frequently asked questions
What is practice management software for therapists?
Practice management software brings all the administrative and clinical parts of running a therapy practice into one place — client records, session notes, outcome measures, scheduling, invoicing and document management. Instead of juggling spreadsheets, paper forms and separate apps, everything lives in a single secure system designed for how therapists actually work.
Is Sessionly GDPR compliant?
Yes. Sessionly was designed GDPR-first, not retrofitted. Client names are encrypted and stored separately from clinical notes using a two-code system, every action is recorded in a full audit trail, and all data is hosted on UK/EU servers. Your data never leaves the jurisdiction.
Is Sessionly built for UK therapists specifically?
Yes. Sessionly is built exclusively for the UK therapy market. It uses UK spelling and terminology, supports BACP-aligned record retention, includes HMRC self-assessment categories for finance tracking, and hosts all data on UK/EU servers.
Can small therapy agencies use Sessionly?
Absolutely. The Agency plan supports up to 25 therapists and includes a Leadership Team dashboard, therapist management, outcome measure compliance reporting, two-code clinical governance, and structured assessment workflows — all for £39.99/month.
What outcome measures does Sessionly support?
Sessionly includes CORE-10, PHQ-9, GAD-7, WSAS and WEMWBS — scored automatically with clinical risk flags, severity bands, and visual progress charts. No paper forms needed. Measures can be triggered at assessment, allocation, review, ending, or on a recurring schedule.
Can Sessionly help me with my self-assessment tax return?
Yes. Sessionly tracks income from invoices and lets you log expenses by HMRC category, upload receipts, and export everything as a CSV at tax time. No more January panic searching through bank statements and shoe-boxes of receipts.
How does Sessionly handle client confidentiality?
At signup, you choose how clients appear throughout the app: by name (recommended for most private practices, with names encrypted at rest) or by anonymised code (a short reference like 'JB23' in admin areas, with separate anonymised codes for clinical notes). The choice is set during onboarding and can't be changed later, so we walk you through it carefully when you sign up.
Start your 14-day free trial
No credit card required. Set up in under 5 minutes.
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