Therapy practice management software for UK therapists
Sessionly brings clients, notes, outcome measures, calendar, invoices, finance and CPD tracking into one secure app. Designed for UK private practice and small therapy agencies. Starting at £10.99 per month.
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What is practice management software for therapists?
Therapy practice management software is a single platform that replaces the patchwork of spreadsheets, notebooks, calendar apps and separate invoicing tools that most counsellors and psychotherapists use to run their practice. Good counselling practice software handles your client records, session notes, outcome measures, diary, invoices, finances, CPD tracking and documents in one place — so you spend less time on admin and more time on the work that matters. Sessionly is therapist software built specifically for the UK market: UK spelling, UK outcome measures, GDPR compliance, HMRC categories and BACP-aligned retention built in from day one.
Why UK therapists need UK-specific software
Most therapy software on the market was built for the US healthcare system. It centres on HIPAA compliance, uses “patient” terminology, hosts data on US servers, includes no UK outcome measures, and has never heard of an HMRC self-assessment tax return. If you are a UK therapist, you deserve software that understands your regulatory landscape — not one that asks you to work around it.
GDPR and UK GDPR obligations
Sessionly was designed GDPR-first. Client names are encrypted and stored separately from clinical notes. A two-code system provides genuine pseudonymisation at the UI layer. Every action is recorded in an audit trail.
BACP 7-year retention guidance
Sessionly follows BACP guidance on record retention with configurable policies — so your records are kept for the right length of time without you having to think about it.
UK/EU data hosting
All data is hosted on UK/EU servers in the London region. Your data never leaves the jurisdiction — no US transfers, no adequacy-decision grey areas.
UK-standard outcome measures
CORE-10, PHQ-9, GAD-7, WSAS and WEMWBS — the measures UK therapists actually use. Scored automatically with clinical risk flags, not bolted on as a third-party integration.
CPD and supervision tracking
Log CPD and supervision hours against BACP requirements as you go. US tools have no concept of UK professional body CPD obligations.
£ pricing, no FX fees
Priced in pounds sterling from a UK company. No currency conversion surprises on your bank statement.
What Sessionly includes
One app for the full clinical and administrative workflow — built from the ground up for UK private practice.
Session notes & process notes
Keep your clinical record and private reflections in clearly separate fields. Choose SOAP, DAP or free-form templates. Dictate your thoughts and let AI structure them. Auto-save protects every keystroke, and version history gives you a full audit trail.
Learn more →Client lifecycle management
Track every client from first enquiry through assessment, waiting list, allocation, ongoing therapy, ending and ended. Always know where everyone is — no spreadsheets, no sticky notes, no guesswork.
Learn more →Outcome measures engine
CORE-10, PHQ-9, GAD-7, WSAS and WEMWBS — scored automatically with clinical risk flags, severity bands, and visual progress charts. Trigger measures at assessment, allocation, review, ending or on a recurring schedule.
Learn more →Calendar & client self-booking
Calendar with client self-booking, automated reminders, and shared calendars for managing rooms or team resources.
Learn more →Invoicing with automated reminders
Invoices auto-generate from your calendar. Set due dates, track what is unpaid or overdue, and let automatic email reminders chase up late payments so you do not have to.
Learn more →Finance tracking & accountant-ready export
Finance tracking — log income and expenses against HMRC self-assessment categories. Store receipts. Export an accountant-ready spreadsheet at tax time.
Learn more →CPD & supervision hour tracking
Log CPD and supervision hours as you go. See your progress against BACP requirements at a glance. No more scrambling at renewal time.
Learn more →Security & clinical governance
Passkey two-factor authentication on every login. Full audit trail on every action. A two-code system that separates admin records from clinical notes — genuine GDPR pseudonymisation at the interface level, not just in the database.
Learn more →Your practice at a glance
Every client, every status, one view
How Sessionly compares
UK-first design
Outcome measures built in
CPD & supervision tracking
Finance & tax-return support
Agency features
Pricing
| Typical solo tool | Typical enterprise suite | Sessionly | |
|---|---|---|---|
| UK-first design | Sometimes | Rarely | Yes — UK spelling, £ pricing, UK outcome measures |
| Outcome measures built in | No | Sometimes (add-on) | CORE-10, PHQ-9, GAD-7, WSAS, WEMWBS |
| CPD & supervision tracking | No | No | Yes — BACP-aligned |
| Finance & tax-return support | Basic invoicing | No | Invoicing + HMRC-category expenses + CSV export |
| Agency features | No | Yes (complex, expensive) | Yes — up to 25 therapists, £39.99/month |
| Pricing | £5–15/month | £50–200+/month per user | £10.99/month (PP) or £39.99/month (Agency) |
Accountant-ready finances
Sessionly tracks income from invoices and lets you log expenses by HMRC self-assessment category — professional development, room hire, insurance, supervision, subscriptions and more. Upload receipts as you go, and export everything as a tidy CSV when your accountant asks for it.
No more January panic. No more digging through bank statements. Your £10.99/month subscription includes full finance tracking — no add-on required.
CPD and supervision, sorted
BACP requires a minimum of 30 CPD hours per year and ongoing clinical supervision. Most therapists track this on a spreadsheet — or in their head — and scramble at renewal time. Sessionly lets you log CPD and supervision hours as you complete them, categorised by type.
Your dashboard shows progress against annual requirements at a glance. For agencies, the Leadership Team can see supervision ratios across the whole team — making it easy to ensure every therapist has adequate support without chasing individual logs.
Who Sessionly is for
Simple, transparent pricing.
No per-seat overages. No hidden tiers.
Private Practitioner
For individual therapists
or £109/year — save 17%
- Unlimited clients and notes
- Full client journey from enquiry to ending
- Session notes with AI structuring
- CORE-10, PHQ-9, GAD-7, WSAS and WEMWBS
- Weekly diary with client self-booking
- Auto-invoicing and expense tracking
- CPD and supervision hour tracking
- Forms, documents and signed agreements
- Appointment and invoice reminders
- Your logo and brand colour
Agency
Up to 25 therapists
or £399/year — save 17%
Everything in Private Practitioner, plus:
- Leadership Team dashboard
- Therapist management and allocation
- Outcome measure compliance reporting
- Two-code clinical governance
- Note governance with version history
- Assessment workflow with assessor assignment
- Client reassignment between therapists
14-day free trial. No card required. See full pricing →
Frequently asked questions
What is therapy practice management software?
Therapy practice management software is a single system that brings together the clinical and administrative parts of running a therapy practice — client records, session notes, outcome measures, scheduling, invoicing, finance tracking, CPD logging and document management. Instead of juggling separate apps and spreadsheets, everything lives in one secure place designed for how therapists actually work.
Is Sessionly GDPR compliant?
Yes. Sessionly was designed GDPR-first, not retrofitted. Client names are AES-256 encrypted and stored separately from clinical notes using a two-code system. Every action is recorded in a full audit trail. All data is hosted on UK/EU servers in the London region and never leaves the jurisdiction.
Do I need separate software for notes and for invoicing?
No. Sessionly includes session notes, process notes, invoicing, finance tracking and expense management in a single app. Invoices auto-generate from your calendar, and expenses are categorised by HMRC self-assessment category — so you do not need separate tools for clinical records and financial admin.
Can I use Sessionly if I'm just starting private practice?
Yes. Sessionly includes an onboarding hub that walks you through everything you need to set up — from insurance documents and privacy notices to configuring your session types and assessment forms. It is designed to be simple enough to learn in an afternoon.
Does Sessionly support outcome measures?
Yes. Sessionly includes CORE-10, PHQ-9, GAD-7, WSAS and WEMWBS — scored automatically with clinical risk flags, severity bands, and visual progress charts. Measures can be triggered at assessment, allocation, review, ending, or on a recurring schedule you define.
Does Sessionly help with my self-assessment tax return?
Yes. Sessionly tracks income from invoices and lets you log expenses by HMRC self-assessment category, upload receipts, and export everything as a CSV when tax time comes. No more searching through bank statements and shoe-boxes of receipts in January.
Can I track my CPD hours in Sessionly?
Yes. Log CPD and supervision hours as you go, categorised by type. Sessionly shows your progress against BACP requirements at a glance — so you are never caught short at renewal time.
Is there a mobile app?
Sessionly works in any modern browser on your phone, tablet or laptop — your data stays in sync wherever you are. A dedicated mobile app for iOS and Android is available for download from the App Store and Google Play.
Is my data stored in the UK?
Yes. All data is hosted on UK/EU servers in the London region. Your data never leaves the jurisdiction — no US transfers, no adequacy-decision grey areas. Sessionly uses Supabase (built on PostgreSQL) with row-level security enforced on every query.
What happens to my data if I cancel?
If you cancel, your data remains accessible in read-only mode until the end of your billing period. After that, you can request a full data export. Sessionly follows BACP guidance on 7-year record retention — your records are never deleted prematurely.
How does Sessionly handle client privacy?
At signup, you choose how clients appear throughout the app: by name (recommended for most private practices, with names encrypted at rest) or by anonymised code (a short reference like 'JB23' in admin areas, with separate anonymised codes for clinical notes). The choice is set during onboarding and can't be changed later, so we walk you through it carefully when you sign up.
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